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Full Time
Posted 30+ hari yang lalu
Job description

Administrator - Arup Indonesia

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.
Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.
We strive to create an inclusive environment and give everyone a voice. Diversity drives innovation in our projects and offers empathy to the communities we serve. We welcome and encourage applications from people living with disability and provide workplace adjustments.
At Arup, you’ll do more than work — you’ll shape a better world.

About this role
The focus of this role is to provide efficient and effective operations of all aspects of office support on a day-to-day basis, including management of all office facilities and support to the Indonesia office and to the Office Leader where appropriate. The role requires a broad skill base, a high degree of technical capability, problem solving capability, flexibility and professionalism. It also requires strong interpersonal and relationship building skills.

What will I do?

  • You will be managing the facilities and resources of the Jakarta office and also coordinating of Travels for the Jakarta Office staff, including ticket issuance, accommodation arrangement and visa application.
  • You will assist in processing Vendor invoice in Concur system and also be the main point of contact for mails and couriers.
  • To organize caterings for office meetings, presentations, events and managing archive storage by coordinating archive retrievals and storage.
  • You will also be supporting in the recruitment function including arranging interviews and assist in onboarding preparations
  • Lastly, to also provide additional support in the firm’s compliance in maintaining ISO 9001, OHSAS 18001 and ISO 14001 requirement.

What will I bring?

  • At least 5 years of relevant experience in administration work
  • Excellent English and Bahasa Indonesia oral and written communication skills.
  • Strong interpersonal skills to coordinate with team of Business Support Staff inside and outside the organisation.
  • Ability to maintain personal effectiveness particularly during periods of higher than normal workload;
  • Ability to remain positively motivated and foster team spirit at times of significant pressure, including assisting others to meet deadlines

Our firm
Arup is an independent firm of designers, planners, engineers, architects, consultants, and technical specialists, working across every aspect of the built environment.

Founded by Sir Ove Arup, a gifted engineer-philosopher with an original and restless mind, our firm has always had a keen sense of purpose.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

Are you ready to shape a better world?
Our open roles are waiting for you on the Arup careers page. If you like what you see here, apply today.

Arup does not accept unsolicited resumes from recruiters or employment agencies.