Job descriptionJob Description (Roles and Responsibilities)
The Second Cities team drives the Embassy’s outreach efforts in Jakarta, West Java, East Java and Bali, with occasional outreach into other areas of importance. The jobholder will manage the Java and Bali based outreach officers, helping them to refresh and deliver on their regional strategies. During the Head of Second Cities absence, the Deputy will be provide leadership and management cover. The Deputy will also provide expert advice on province developments, particularly in areas of Smart Cities, digital and tech, in addition to working across Embassy teams to help deliver on overarching objectives. The Deputy will also have a good working knowledge of UK business, education, cities and regions. They will also be responsible for measuring the team’s impact and sharing it with stakeholders.
Roles and responsibilities:
Strategy Development & Delivery: (20%): To work with the Java and Bali outreach managers, and our key partners, to create strong sub-national engagement strategies that deliver on cross-embassy objectives. To ensure these strategies significantly ramp up our work in both locations, and fit cohesively with our wider Second Cities work. To oversee the six-monthly Board and Working group meetings, ensuring that senior colleagues are presented with high quality information to make decisions and actions are followed up.
Policy Expertise (20%): To provide expert policy advice on the latest Smart Cities, digital and tech developments in both Indonesia and the UK. Through expert discussions with stakeholders, to deliver a significant increase in collaboration in these sectors between the UK and our regional Indonesian stakeholders.
Impact Analysis & Evaluation (15%): To develop a baseline analysis and then monitor the impact of our outreach work against this, producing a quarterly report/infographic that can be used to inform stakeholders and guide our longer term strategic decision making.
Partnership development (15%): To take personal ownership of our relationship with the British Council and DIT to ensure we have a comprehensive and up-to-date understanding of the wider work of teams across the embassy. To draw linkages across these different activities so that we can provide high quality support to all our key partners and maximise our impact in all the regions.
Deputising (10%): To provide cover for the head of team during periods of absence, including representing the team at any relevant internal and external meetings as necessary.
Line Management (10%): To line manage the Java and Bali outreach managers, ensuring that all FCDO policies and local law is strictly adhered, and to foster a culture of learning and development within the whole team, including by devising a team L&D strategy.
Corporate (5%): To support the work of the wider corporate work embassy, including by taking on a specific role, e.g. health and safety officer, committee secretary, etc. To take an interest in their own personal development and undertake appropriate learning as required. To provide effective oversight of the section’s budget to ensure it is monitored and managed appropriately.
Crisis Support (5%): To work with colleagues at the Embassy in advance of and during our response to a crisis, e.g. natural disaster.
Resources managed: Currently 2x EO regional outreach officers (but could rise to 3x EO officers within the year
The successful candidate would be offered a fixed term contract for 12 months initially, with the possibility of renewal for future years.Essential qualifications, skills and experience
- Proven manager of teams and individuals
- Stakeholder management and business development experience ideally with local government
- Programme/project management experience
- Fluent in written and spoken English (native speaker preferable)
- Understanding of UK expertise in business and education;
- Understanding of Indonesian local government;
- Understanding of Indonesia’s economic development (e.g. infrastructure);
- An understanding of the UK and Indonesian tech scene, including smart cities
- Fluency in Bahasa Indonesia is preferable but not essential
The British Embassy/Consulate offers a competitive remuneration package including:
- Annual leave entitlement of 25 days per year
- Medical benefit (medical insurance)
- Access to extensive learning and development opportunities
No accommodation or relocation expenses are payable in connection with this position.
Employment offers are subject to successful clearance of pre-employment checks. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.
The Embassy has an active L&D Committee which works hard to provide a comprehensive L&D offer. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.
To be specific, 70% of learning will be on the job delivering what is required. 20% will be learning from colleagues currently doing the job, e.g. induction at the British Embassy in Jakarta, job shadowing our second cities officer in Surabaya, etc. 10% will be undertaking formal training, either through the Embassy’s Learning & Development Committee or through the FCDO’s International Academy e-learning programmes (e.g. understanding the UK module).
The job can support flexible working patterns as long as the needs of the Embassy are met, e.g. during a visit from the Ambassador. Core hours are 09:00-11:00 and 14:00-16:00; outside these hours, we can be flexible as long as the required 39.5 hours (excluding lunch breaks) are met.
There will be the requirement to travel occasionally to Bali, Surabaya and Bandung. Opportunities to accompany visiting delegations to the UK are also possible. Appointment is based on completing the necessary security clearances.Additional information
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
Note : All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.