Junior Admin- (220000Q4)
- Monthly MDA report: send email (and reminder) to all HODs to provide monthly deck, compile the decks using updated template and spruce them (visually, from choosing the CWT pictures available in jive, the uniformed fonts, tables, and charts), and most importantly to deliver the report on time, both to CWT and JV side.
- Monthly Meeting minutes: similar process with MDA, additional from GSM team.
- Document signing inquiries coming from internal (all departments) and external to JV
- Handling incoming guests; all in general (go show, random visit, no appointment).
- Draft, update and blast company policies.
- External letters: statement letter of employment (for personal purposes such as banking, college/university, pension fund claim (including ex-employees)
- New Staff Inductions; Company’s Policy & Regulation, Structures, etc.
- Monthly Payroll data support; new hires data, allowances/referral rewards, employee income tax annual updated data (marriage status, children etc.)
- Private insurance (appointed), employee registration/deletion, family member registration/deletion, debit/credit note settlement (liaise with finance team)
- BPJS Kesehatan (public health insurance managed by government); employee registration/deletion, family member registration/deletion, premium adjustment, excel record for payroll and monthly premium payment purpose (BU, liaise with finance team)
- Employee communications;
- Draft and blast (once approved) all employee email communication for all types of announcement; employments, new/updated policies, employee events, townhalls, new-borns, condolences, office events (e.g. auctions),
- Maintain employee database for all reports/purposes, org charts, SOPs, as well as filing document, outgoing letters.
- Employees’ activities/ events (monthly, annual), Company’s CSR (global program, etc.)
- In charge or absence machine; registration/ deletion of data and fingerprints, absence record for payroll purposes (and other inquiries).
- Employee annual leave and other leave records, medical certificate (sick leave)
- Flowers/Hampers arrangements; hospitalized, condolences, other occasions as requested.
- Purchasing non IT related; regular (office supplies & stationaries, pantry supplies, first aid kid/ general medicines) and non-regular (service/ purchase appliances such as water dispenser, microwave, refrigerator, paper shredder, office chairs, drawers, etc.)
- Liaise with building management in any case related;
- Parking (registration, renewal, changes) for entitled cars and motorcycles
- Permit letters (stuff in and out)
- Electricity, AC & lighting issues
- Prepare and send out letters requested by management
- Taxi Vouchers; supplies, records
- Monthly BU (vendors invoice & supporting document) submission for payment purposes for; electricity, drinking water, office supplies & stationaries, pantry supplies, document shipping/courier, outsourcing companies (payroll & OB), taxi voucher usage, office rental & service (quarterly), motorcycle (ETS team & messenger) parking (quarterly), flowers/hampers (per occasion),
- Minimum has 1 year of working experience in related field
- Have work experience in Administration Task, more preferable in Finance / Accounting
- Customer-service experience with negotiable skill & great problem solving skills
- Multi-tasking and time-management skills, with the ability to prioritize tasks
- Flexible working hours and able to work under pressure
- Excellent written and verbal communication in English skills is a must
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